All proposed projects will follow a defined workflow which includes evaluation by a committee along criteria outlined below.
This process is inspired by Systematic competitive cluster's evaluation process with the goal to maximise legal and fiscal certainty for any donation.
In order for a project to be eligible to receive funding for:
The following criteria have to be met:
The following criteria have to be met in addition for long-term maintenance:
The stages of receiving, evaluating and deciding whether to dedicate funding to a project are outlined below:
An executive summary/abstract of the project has to be provided in the form of a project proposal. Download and complete the submission form and select whether the project should be "long term maintenance" or "short term development".
The following documents will have to be provided during later stages of the evaluation process:
The committee will evaluate all project proposals based on the outlined criteria with initiators being able to provide suplementary information if required. In case the project is to be undertaken in a different country and jurisdiction, the committee will forward the project to the respective legal body in that country (if existing).
Once validated by the committee, the initiators will have to create an in-depth project specification based on the project objective. It must include development milestones, details of what features or functionality is to be developed, a breakdown in specific tasks and outcomes along with the estimated development effort. The final vote will be based on these criteria to ensure funds are invested along clearly defined and measureable objectives. This phase will also include providing a detailed presentation which will be provided during the vote.
Once the project audit is complete and sufficient information for a vote deemed available, the committee will put the project proposal up for vote. The vote will be held among eligible members of FDL. These consist of the Excutive Board and official members. The vote will be held by secret ballot. Details to the voting procedure can be found in the statutes of FDL.
Once a project has been approved, a letter of approval is sent to the projects initiators. The project will then be registered and queued for funding. It will commence within the timeframe outlined in the letter of approval.