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How To Create Accounting Inventory

How To showing how to add inventory to ERP5 accounts.
  • Last Update:2016-02-09
  • Version:003
  • Language:en

Introductin

In ERP5, stock quantities are calculated in real time by summing all incoming movements, for example purchase packing lists and by subtracting all outgoing movements, for example sales packing list, consumptions from production or disposal.

Table of Contents

Stock Management in ERP5

It is a common business practice in stock management to periodically perform an inventory. The purpose is to count all items in the stock at each warehouse and to check that this physical inventory matches with the theoretical inventory as it is registered in the system. There can be differences, for example due to human errors or stolen items, in this case we need to update the stock level so that they reflect reality.

In ERP5, this is done by entering the actual quantities for each product in an inventory document. Once the inventory documented is validated, the system will automatically adjust the stock quantities to the quantities defined in the inventory document.

Note: From the inventory module you can print a stock report. This report can help to perform the inventory, because it gives you a list of all products which are registered to be in stock.

Steps

The procedure to create an inventory goes as follows:

  1. Go to the inventories module: 'Module' >> 'Inventories'
  2. Create a new inventory: 'Action' >> 'Add Inventory' or click on
  3. Fill in the information:
    • Inventory name: Choose a name for the inventory
    • Warehouse: Choose the warehouse related with this inventory
    • Owner: Choose who is the owner of the goods in this inventory
    • Inventory Date: Choose the date of the inventory
    • Full Inventory: Choose if it is a full inventory or partial inventory. If Full Inventory is checked, this means that all products, which are not listed in this inventory have zero stock for this warehouse and this owner.
  4. Save the informations thanks to the floppy disk icon
  5. Add inventory line: 'Action' >> 'Add Inventory Line'
  6. Fill in the information:
    • Title: Choose a title for the Inventory Line
    • Reference: Choose a reference for the Inventory Line
    • Sort Index: Choose an index if you want to sort inventory lines in a particular order
    • Product or Service: Choose the Product concerned about this inventory line
    • Quantity: Enter the quantity of product
    • Quantity Unit: Enter the quantity unit (can be automatically filled in if you choosed the product and saved)
    • Unit Price: Enter the unit price
  7. Add as many Inventory lines as you want
  8. Validate the inventory: 'Action' >> 'Validate Inventory'

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